Best Printers For Office Use (2024 Update)
If you’re looking for an office printer that can handle heavy use, there are a few factors you should consider before making a purchase. While price is always important, you should also think about the type of printing you’ll be doing, the size of your office, and any special features you might need.
First, think about the types of documents you’ll be printing. You may need a printer that can handle large volumes of text or one that can produce high-quality graphics. You’ll also want to consider the speed and efficiency of the printer, especially if you’ll be printing dozens or hundreds of pages a day.
Second, think about the size and layout of your office. You may need a printer that can fit on a small desk or one that can be easily moved around the room. If you have multiple employees using the printer, you may want to invest in a model with networking capabilities, which will allow everyone to print from their own devices.
Finally, ask yourself some key questions: Do you need a printer that can handle two-sided printing? What about scanning or copying capabilities? Will you be printing envelopes, labels or other specialized media? By considering these factors, you can find the best printer for office use that will meet your specific needs and budget.
10 Best Printers For Office Use
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The product is ideal for office or home use, providing wireless color printing, scanning, copying, and faxing capabilities.
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The product is ideal for those in need of a compact monochrome laser printer with wireless printing, duplex printing, and subscription trial.
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The product is ideal for high-quality, wireless, and double-sided printing with automatic toner reordering using Amazon Dash.
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This product is ideal for printing high-quality color photos and documents, with added features such as scanning and copying.
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Ideal for business environments requiring high volume printing, copying, scanning, and faxing with color laser technology.
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The product is ideal for home and small office use with wireless printing, mobile device compatibility, and duplex printing.
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This product is ideal for those in need of a multifunctional, wireless printer with mobile printing and scanning capabilities.
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Ideal for high quality and efficient printing, copying, scanning, and faxing needs in a wireless and reliable multifunction printer.
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It is ideal for those who need a wireless color printer with HP Instant Ink or Amazon Dash replenishment capabilities.
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Ideal for small to medium offices needing a multifunction printer with mobile and duplex printing capabilities.
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1. Canon Office Products Maxify Mb2120 Wireless Color Photo Printer With Scanner, Copier And Fax
The MAXIFY MB2120 allows for easy wireless printing and scanning from any Wi-Fi enabled computer or mobile device within range. The Dual Resistant High Density (DRHD) Inks create sharp and durable text that is resistant to smudging and highlighting.
The Canon PRINT app offers convenient features that allow users to scan, copy, and print directly from their preferred mobile devices. With a 20,000 page Duty Cycle, the MAXIFY MB2120 is designed to meet all home business demands with ease.
In addition, all MAXIFY printers come with 100% US-based Service & Support, ensuring reliable assistance when needed. For more detailed information regarding the printer's specifications and user guide, refer to the attached PDF in the Technical Specification section.
2. Brother's Wireless Duplex Laser Printer: Hl-L2350dw
Experience faster and more efficient printing with this printer's class-leading print speeds of up to 32 pages per minute. Say goodbye to long waiting times and hello to increased productivity.
This printer's dynamic features are designed to accommodate your evolving needs. With a 250-sheet paper capacity, you can improve efficiency by reducing the need for frequent refills. It also handles letter or legal-sized paper, making it versatile for a range of printing tasks.
Flexible printing options are available with the manual feed slot that offers flexible paper handling for a variety of papers and sizes, such as card stock, envelopes, and more. This feature lets you create professional-looking documents with ease.
Printing has never been more mobile with the ability to print wirelessly from your desktop, laptop, smartphone, and tablet. Enjoy the convenience of printing from your preferred device without the hassle of cords or cables.
Connectivity is made easy with versatile connection options. You can connect wirelessly with the built-in wireless feature or connect locally to a single computer via its USB interface. This printer also ensures optimal and uncompromising performance. When it's time to replace your toner, be sure to choose Brother Genuine TN730 Standard or TN760 High-Yield replacement cartridges.
With the Refresh EZ Print Subscription Service, you'll never have to worry about running out of toner again. You'll enjoy savings of up to 50% on Brother Genuine Toner, making it a cost-effective and convenient choice. Get started with Refresh today with a 4 Month Free Trial.
3. Color All-In-One Printer With Wireless Duplex
The Brother MFC-L3750CDW Digital Color All-in-One Printer is a versatile machine that will make your printing, copying, scanning, and faxing tasks a breeze. The printer package includes a set of starter toner cartridges (BK/C/M/Y) that can print up to 1,000 pages each, a DR223CL Drum Unit Set that can print up to 18,000 pages, and a CD-ROM with Printer Drivers and Quick Setup Guide for your convenience.
Measuring 16.1” W x 19” D x 16.1” H, the printer is compact enough to fit in a small office space without sacrificing functionality. It has a weight of 51.5 lbs, making it easy to move around as needed. The package comes in a carton with dimensions of 23.6” W x 21.0” D x 21.8” H and a weight of 57.9 lbs.
The Brother MFC-L3750CDW printer operates quietly, emitting only 33 dB of noise when idle and 47 dB when printing, ensuring a peaceful work environment. It features automatic duplex printing, which saves time and paper by printing on both sides of the page. The printer uses Electrophotography LED technology, which guarantees sharp and vibrant colors with every print.
The printer also comes with an Automatic Document Feeder that can hold up to 50 pages, making it easy to scan, copy, or fax large documents without manually feeding each page. The printer's high-yield toners and drum unit ensure that you can print a significant number of pages without frequent replacements.
4. Epson Photo Printer: Small And Powerful.
The Epson printing system is a top-of-the-line device designed to produce exceptional print quality. It is important to note that the printer is exclusively designed to function with Epson Genuine Cartridges. The use of non-genuine ink may result in damage that is not covered under the printer's limited warranty.
With superior photo quality, the Epson printing system produces stunning images that are sure to impress. Additionally, it produces sharp text, making it ideal for printing eye-catching documents. The device is designed for productivity at home and boasts a 30-page auto document feeder, as well as auto 2-sided printing, copying, and scanning capabilities. Multiple media feeds make it easy to print on a variety of paper types.
Creativity is made easy with the Epson printing system, thanks to its ability to print on specialty paper and DVDs. It also allows for borderless photos up to 8 inches by 10 inches. The device's convenient, hassle-free features include a large, intuitive 4.3-inch touchscreen that allows users to view, edit, and print photos directly from the USB or SD card slot.
5. Brother Mfc-L8900cdw Business Color Laser All-In-One Printer, Amazon Dash Replenishment Ready
The Brother MFCL8900CDW Color Laser All-in-One is an excellent printer that is perfect for businesses that require high-volume printing and copying. With unit dimensions of 19.5" W x 20.7" D x 21.6" H and a unit weight of 63.1 lbs, this printer is compact and easy to move around.
This all-in-one printer is an all-encompassing solution, making it an ideal choice for businesses that require a printer that can do it all. It has impressive print speeds of up to 33 pages per minute and scan speeds of up to 58 images per minute for double-sided pages, making it highly efficient and productive for busy workplaces.
The Brother MFCL8900CDW is designed for easy connectivity with built-in wireless 802.11b/g/n and Gigabit Ethernet network interfaces, allowing for simple setup and sharing on a wired or wireless network. Its CPU speed is 800 MHz, which is powerful enough to handle large files and complex tasks.
This printer also has advanced scanning capabilities, allowing for wireless scanning to popular destinations such as mobile devices, SharePoint, and more via the Brother iPrint & Scan app. With this feature, you can easily scan and share documents, making it a convenient tool for businesses.
It is worth noting that Brother is the #1 retail brand in laser printer unit sales in the U.S., according to The NPD Group, Inc. This brand is known for producing high-quality printers and copiers, making the Brother MFCL8900CDW a reliable and trustworthy choice for any business.
6. Brother Compact Color Printer: Nfc, Duplex, Mobile Ready.
The Brother HLL3270CDW Digital Color printer is the perfect solution for those who need fast and reliable printing. With a print speed of up to 25 pages per minute, users can get their work done quickly and efficiently.
Not only is this printer fast, it also offers affordable color printing with laser-quality results. The maximum paper output of 150 sheets face down ensures that users won't have to constantly refill the tray. Plus, the 250-sheet paper tray can be adjusted to fit both letter and legal-sized paper.
One of the standout features of the HLL3270CDW is its versatile paper handling capabilities. The manual feed slot can handle various paper types and sizes, including card stock and envelopes. This means that users can print a wide range of documents without having to switch printers.
The HLL3270CDW also offers a variety of connectivity options to make printing even more convenient. Users can print wirelessly from their mobile devices or connect via built-in wireless, Ethernet, Wi-Fi Direct, or USB interfaces. The 2.7” color touchscreen also allows for easy printing from popular cloud apps.
It's important to note that the HLL3270CDW is designed to work with Brother Genuine Toner, specifically the TN223BK, TN223C, TN223M, TN223Y, TN227BK, TN227C, TN227M, and TN227Y toners. These toners are specifically designed to work with Brother printers to ensure the best possible print quality.
Lastly, it's worth mentioning that Brother is the leading retail brand in laser printer unit sales in the U.S., as per The NPD Group, Inc.'s U.S. Retail Tracking Service from January 2018 to September 2021. This speaks to the reliability and quality of Brother printers, including the HLL3270CDW.
7. Wireless All-In-One Printer With Mobile Scanning
This laser printer from Brother boasts advanced scanning capabilities, making it a versatile addition to any office. It supports multiple scan-to destinations, including E-mail, USB, SharePoint, Cloud Services, and Network, providing users with a range of options for storing and sharing scanned documents (1).
In addition to its scanning capabilities, this printer offers automatic duplex printing for efficient and eco-friendly printing. Its 70-page capacity auto document feeder also offers duplex scanning and copying, further streamlining document processing.
For even more convenience, this printer supports cloud-based scanning directly from its 3.7" color touchscreen. Users can easily scan and send documents to popular cloud services such as Dropbox, Google Drive, and Evernote (1).
This printer is also Amazon Dash Replenishment enabled, meaning that it can automatically order more toner from Amazon when its supply is running low. This feature ensures that users never run out of toner unexpectedly.
To ensure the best printing results, this printer is designed for use with Brother Genuine Toners. Users can choose from the TN820 Standard Yield Toner or the TN850 High Yield Toner for cost-efficient printing.
It's worth noting that Brother is the #1 retail brand in laser printer unit sales in the U.S., according to The NPD Group, Inc. This printer is a reliable and high-performing choice for any office looking to streamline its document processing (source: The NPD Group, Inc., U.S. Retail Tracking Service, SF and MF Laser Printers, Based on units, Jan. 2018 – Sept. 2021 combined).
8. Wireless Hp Color Laser Multifunction Printer
The HP Color LaserJet Pro Multifunction M479fdw is a wireless printer that offers consistent high-quality printing, scanning, copying, and faxing capabilities for businesses. With the HP Wolf Pro Security, the printer's hardware, firmware, and operating system are designed to protect against cyberattacks and safeguard company data. This provides peace of mind for business owners who want to ensure the safety of their sensitive information.
This printer offers the convenience of automating complicated workflows, saving valuable time for business owners. The customizable touchscreen control panel allows users to apply saved settings with the touch of a button. Additionally, the built-in Wi-Fi Direct feature enables easy mobile printing from a smartphone, even without a local network connection.
With single-pass, 2-sided scanning, a 50-sheet auto document feeder, and a 250-sheet input tray, this laser printer can speed through tasks with ease. It can print up to 28 pages per minute, making it a reliable and efficient choice for busy offices.
The HP Color LaserJet Pro MFP M479fdw is designed with energy efficiency in mind, saving up to 18% energy over prior products. It has technologies that help reduce paper waste, making it an environmentally conscious choice.
For optimal performance, it is recommended to use Original HP 414A/414X toner cartridges designed specifically for this multifunction color laser printer. This ensures that the printer avoids reprints, wasted supplies, and service calls.
The printer comes with a one-year, next-business day, onsite warranty, and 24/7 free HP web support. It is important to note that this printer is intended to work only with cartridges that have original HP chips or circuitry, and it will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
9. Hp Color Pro Printer: Instant Ink Ready.
The HP color inkjet printer is the ultimate solution for small businesses seeking high-quality and affordable printing. With borderless, two-sided color prints and built-in Wi-Fi Direct, this printer is perfect for businesses looking to boost productivity.
The HP Smart app is the most powerful printing app yet. It allows users to set up the HP wireless printer, scan documents with their smartphone camera, and print directly from their mobile device.
The printer offers professional-quality color at up to 50% less cost per page than laser printers, making it a budget-friendly option for businesses of all sizes.
The HP JetAdvantage Management Solution set allows users to control their fleet with ease. Adding new devices and solutions, updating features, and applying corporate policies has never been easier.
This HP office printer uses Original HP 952 cartridges, ensuring top-quality prints every time. Additionally, users can get up to 2X the pages with HP 952XL high yield ink.
The printer supports a wide range of paper sizes, including legal, 8.5 x 13 in, letter, A4, executive, B5, A5, statement, envelope (#10, Monarch), index card (3×5, 4×6), and photo media.
Users can rest easy knowing that the printer comes with a one-year limited hardware warranty and 24-hour, 7 days a week web support.
It is important to note that this printer is designed to work only with cartridges featuring original HP chips or circuitry. It will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
10. Canon Mb5120 All-In-One Printer: Mobile & Duplex Ready
The MB5120 Printer is a highly efficient and versatile printer that is perfect for any office setting. This printer boasts a wide range of features that make it a must-have for any business looking to streamline their printing, copying, and scanning needs.
The printer comes equipped with AirPrint, Auto Duple Printing, Canon Print App, Google Cloud Printing, Microsoft Mobile Print, and Moria Device Printing, which allows for easy connectivity from any device. Additionally, the printer has a 250 sheet paper capacity, allowing for large print jobs to be completed without interruption.
The copy features of the MB5120 Printer are equally impressive. It has single pass 2-sided copying and ID card copying, making it easy to create duplicates of important documents quickly and efficiently.
The scanning capabilities of the MB5120 Printer are also top-notch. It has single pass 2-sided scanning, push scan, scan to memory (USB flash memory), network scan, scan to cloud, scan to Concur, and scan to network folder. This feature set allows for easy digitization of important documents.
The MB5120 Printer comes with a setup CD-ROM, full set of ink tanks, power cord, and telephone line cable, making it easy to get started with the printer right out of the box. Additionally, the printer supports multiple paper types including business card paper, label paper, and even ID cards.
Best Printers For Office Use FAQs
What are the best all-in-one printers for an office setting?
When it comes to choosing the best all-in-one printers for an office setting, there are a few factors to consider. Firstly, you want a printer that is reliable, easy to use, and can handle high volumes of printing, scanning, and copying. Secondly, you should look for a printer that has efficient ink usage to reduce costs. Lastly, you might want to consider additional features such as wireless connectivity and automatic duplexing to save time and increase productivity.
Based on these factors, some of the best all-in-one printers for an office setting include the HP OfficeJet Pro 9025, Canon PIXMA TR8520, Brother MFC-L2750DW XL, and Epson WorkForce Pro WF-3720. These printers offer fast print speeds, excellent print quality, and various connectivity options. Additionally, they have a range of features such as automatic document feeders, automatic duplexing, and large paper capacities.
Ultimately, the best all-in-one printer for your office will depend on your specific needs and budget. However, with the above options, you can find the right printer that meets your requirements and helps you increase productivity in your office.
What are the best color printers for an office setting?
When it comes to choosing the best color printers for an office setting, there are several factors to consider. First, it's important to determine the specific needs of the office, including the volume of printing required, the types of documents being printed, and the budget available. Some of the top options for color printers in an office setting include the HP Color LaserJet Pro MFP M477fdw, the Brother MFC-L8900CDW, and the Canon imageRUNNER ADVANCE C5235A. These printers are all known for their high-quality printing capabilities, fast print speeds, and user-friendly features. Additionally, they offer a range of connectivity options, including wireless printing and mobile device compatibility, making them an ideal choice for modern office environments. Ultimately, the best color printer for an office will depend on the specific needs and preferences of the organization, but these options are a great place to start.
What are the best printers for high-volume printing in an office setting?
When it comes to high-volume printing in an office setting, there are several printers that can handle the workload. One of the best options is a laser printer, as they are designed to handle large volumes of printing quickly and efficiently. The HP LaserJet Enterprise series is a popular choice for high-volume printing, with models that can handle up to 75,000 pages per month.
Another option is an inkjet printer, which can also handle high-volume printing. The Epson WorkForce Pro series is a good choice for this, with models that can print up to 20,000 pages per month and offer lower costs per page compared to laser printers.
It's important to consider factors such as cost per page, maintenance requirements, and connectivity options when selecting a printer for high-volume printing. Additionally, it may be beneficial to invest in a printer with duplex printing capabilities to save on paper costs. Overall, the best printer for high-volume printing in an office setting will depend on specific needs and preferences.
What are the best printers for printing high-quality graphics in an office setting?
When it comes to printing high-quality graphics in an office setting, there are several printers that stand out from the rest. One of the best options is the HP Color LaserJet Pro MFP M477fdw. This printer offers excellent color accuracy and can print up to 28 pages per minute. It also has a variety of connectivity options, including WiFi, Ethernet, and NFC.
Another great option is the Epson SureColor P800 Inkjet Printer. This printer is designed specifically for printing high-quality graphics and offers a wide color gamut and precise color control. It also has advanced connectivity options and can handle a variety of paper types and sizes.
For a more budget-friendly option, the Brother MFC-J6935DW is a great choice. This printer offers high-quality color printing, as well as scanning, copying, and faxing capabilities. It also has a large paper capacity and can handle paper sizes up to 11 x 17 inches.
Ultimately, the best printer for printing high-quality graphics in an office setting will depend on your specific needs and budget. It's important to consider factors such as print speed, color accuracy, connectivity options, and cost per page when making your decision.
What are the best printers for printing on various paper sizes in an office setting?
When it comes to printing on various paper sizes in an office setting, it's important to choose a printer that is both versatile and reliable. Here are some of the best printers for the job:
1. HP OfficeJet Pro 6978: This all-in-one printer is capable of printing on a variety of paper sizes, including legal, letter, and 4×6-inch photos. It's also a relatively affordable option.
2. Brother MFC-L2750DW XL: This laser printer can handle paper sizes up to 8.5×14 inches and has a large paper capacity, making it a great choice for offices with high printing demands.
3. Canon PIXMA TR8520: This inkjet printer can print on paper sizes up to 8.5×14 inches and also includes features like automatic two-sided printing and a built-in scanner.
4. Epson SureColor P600: If you need a printer that can handle larger paper sizes, the SureColor P600 is a great option. It can print on paper up to 13×19 inches and produces high-quality prints.
Ultimately, the best printer for your office will depend on your specific needs and budget. It's important to consider factors like paper size, print quality, and overall cost when making your decision.
What are the best wireless printers for an office setting?
When it comes to choosing the best wireless printer for an office setting, there are several factors to consider such as the printing speed, connectivity options, cost, and compatibility with existing office equipment. Here are some of the best options to consider:
1. HP LaserJet Pro M15w: This compact printer is ideal for small office settings. It offers fast printing speeds, wireless connectivity, and easy setup.
2. Brother HL-L2350DW: This printer is a great option for medium-sized offices. It offers fast printing speeds, automatic duplex printing, and wireless connectivity.
3. Epson WorkForce Pro WF-3720: This all-in-one printer is perfect for larger offices. It offers fast printing speeds, automatic duplex printing, and wireless connectivity. It also has a large paper capacity and can handle multiple tasks such as scanning and copying.
4. Canon imageCLASS MF644Cdw: This color laser printer is perfect for offices that require high-quality color printing. It offers fast printing speeds, automatic duplex printing, and wireless connectivity. It also has a large paper capacity and can handle multiple tasks such as scanning and copying.
Overall, the best wireless printer for an office setting will depend on your specific needs and budget. It's important to carefully consider the features and capabilities of each printer before making a decision.
What are the most cost-effective printers for an office setting?
When it comes to finding the most cost-effective printers for an office setting, there are a few factors to consider. First, you want to look for a printer that has low operating costs. This means choosing a printer that uses affordable ink or toner cartridges and has a high yield, meaning it can print more pages before needing a replacement cartridge.
Another factor to consider is the initial cost of the printer. While it might be tempting to go for the cheapest option, it's important to remember that a lower-priced printer might end up costing you more in the long run if it has higher operating costs or needs frequent repairs.
With those factors in mind, some of the most cost-effective printers for an office setting include the HP OfficeJet Pro 6978, the Brother MFC-L2750DW XL, and the Epson EcoTank ET-4760. These printers all have relatively low operating costs and high yields, making them a good choice for a busy office environment.
What are the most energy-efficient printers for an office setting?
When it comes to energy-efficient printers for an office setting, there are several options to consider. One of the most important factors is the printer's ENERGY STAR rating, which indicates that it meets strict energy-efficiency guidelines set by the U.S. Environmental Protection Agency.
Some of the most energy-efficient printers on the market today include the HP LaserJet Pro M404n, the Brother HL-L2350DW, and the Canon imageCLASS MF644Cdw. These models use advanced technologies such as automatic duplex printing and low-power modes to help reduce energy consumption.
Another important consideration is the type of ink or toner used in the printer. Some brands offer high-yield cartridges that can help reduce waste and lower overall energy use. Additionally, choosing a printer with a smaller footprint can also help save space and reduce energy use.
Overall, it's important to carefully evaluate the energy efficiency features of any printer before making a purchase, as this can help save money on energy bills and reduce the environmental impact of office operations.
What are the most reliable printers for an office setting?
When it comes to choosing a reliable printer for an office setting, there are a few factors to consider. Firstly, you'll want to ensure that the printer is capable of handling a high volume of printing without compromising on speed or quality. Secondly, you'll want to choose a printer that is easy to use and maintain, with minimal downtime for repairs or maintenance.
Some of the most reliable printers for an office setting include models from brands such as HP, Canon, and Brother. HP's LaserJet Pro series, for example, is known for its fast printing speeds and high-quality output, while Canon's ImageClass series is praised for its user-friendly interface and low cost per page. Brother's HL-L3270CDW is another popular option, thanks to its efficient use of toner and wireless connectivity.
Ultimately, the best printer for your office will depend on your specific needs and budget. It's worth doing some research and reading reviews from other business owners before making a final decision.
What features should I look for in a printer for an office setting?
When looking for a printer for an office setting, there are several features that you should consider to ensure that it meets your business needs. Firstly, you should consider the print speed and volume capacity of the printer. For an office setting, a printer with a high print speed and a large paper tray capacity is important as it will help to increase productivity and reduce downtime.
Secondly, you should consider the connectivity options of the printer. A printer that supports wireless and mobile printing, as well as Ethernet connectivity, will allow for easy printing from various devices and locations within the office.
Thirdly, you should consider the print quality of the printer. A printer with high resolution and color accuracy will ensure that your documents and marketing materials look professional and high-quality.
Fourthly, you should consider the cost of ownership of the printer, including the cost of ink or toner cartridges and maintenance. A printer that has affordable consumables and requires minimal maintenance will save your business money in the long run.
Lastly, you should consider the overall durability and reliability of the printer. A printer that is built to last and has a good warranty will minimize downtime and repair costs, ensuring that your business runs smoothly.
